The events tool allows you to keep on top of your diary, here you can input meetings or events and invite others to join you. Standard Members and Administrators are able to use this feature by inputting/deleting and editing events; basic members can only view what's already in the calendar. The events tool is designed in a way so that you may find similarities to other Calendars you have experience with to allow for familiarity and ease of use.
Events is a helpful tool to ensure smooth day-to-day running of your company. There are many edit features within the events tool to allow you to tailor the booking for meeting or event needs. Also, they are colour coded in blue to differentiate from tasks that also appear in the calendar and are marked in orange to make it easy for you to distinguish between the two.
This article will explain the events tool and how to use them in Clinked by covering the following:
- How to create an event
- How to edit an existing event
- How to delete an event
- How to view event details
How to create an event
You can create an event in two different ways:
- Quick - Clicking a specific date on the calendar
- Detailed - Using the New Event button on the top right corner of the calendar
Quick event creation
Clicking on a specific date on the calendar will cause a pop up to appear which allows creating an event quickly with few details.
- Enter the event title
- Set a date or set the event to 'All Day'
You can either hit the “save” button to finish creating your event or click “more options” to continue creating the event in the detailed view as explained below.
Detailed event creation
The New Event button will navigate you to the event creation page where you can decide on each available option for the event you are creating.
- Enter the event title
- Set a date or set the event to 'All Day'
- Enter a location
- Enter an event description with various formatting options
- Force members to accept or decline the invite
- Set a reminder for the event
- Set the event as recurring
- Set permissions for the event
- Invite members
- Tag the event
How to edit an existing event
All properties of an event can be easily edited after the event is created. If you wish to make any changes to an existing event please follow the steps below:
- Select an event on the calendar
- Click the “edit” button on the top right corner of the event summary
This action will navigate you to a new page where you can edit the event in a detailed manner. These changes can be made as explained in the detailed event creation section above.
Please remember to click the save button for the changes to be implemented.
How to delete an event
If you need to delete an existing event, you can do so in just a few easy steps.
- Select an event from the calendar
- Click the trash can icon to delete it
This will prompt a new pop-up and you will have the option to
- Delete the event without notifying any of the attendees
- Delete the event and notify the attendees
If you decide to not delete the event at any point, navigate to a different page or simply refresh the page and the event will stay as it is.
If you wish to retrieve a deleted event, you can do it by restoring it from the group trash. Bear in mind that this option is only available for group administrators and super admins.
How to view event details
Instead of event summary, you can also display all event details on its dedicated view. In the event details view, you will also be able to take alternative actions to make changes to the event.
- Select an event from the calendar
- Click its title (which will take you to the event details)
- Click the “edit” button to make changes
- Click the 3 dot menu icon to display the options
- Click “follow” to receive notifications or “unfollow” to stop notifications
- Click “remove” to delete the event
- View event activities, tags, and attachments
Now that you've learnt all about our events, why not check out how to use our Discussions tool!