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      Group Administrator Capabilities

      There are 3 types of group rights that can be set for each member. These group rights determine what a member can and cannot do in a group.

      • Basic members can view, comment, and download content on groups with further restrictions that can be applied.
      • Standard members can upload and create content in addition to basic member rights.
      • Group administrators can access and manage any content in a group, can also manage and invite members to a group.

      This article explains the group administrator capabilities.

       

      Group administrator capabilities

      A group administrator has the capability to make changes to all group content and members as summarised in this section. Details and further explanation of each section can be found in their respective sections.

      1. Group Home - Setup View for all Group Members
      2. Group Settings - Setup, Manage and Change
      3. Group Members - Create, Invite, Assign Capabilities, View & Remove Group Members
      4. Group Content - Creation, Permissions, Tags across Tools
      5. Group Trash - View & Manage Deleted Content

      Group Home Capabilities

      1. Widgets - Click the pencil icon on the top right corner to enable it. This allows creating a tailored dashboard view for group members by adding, editing, moving, and removing widgets and changing the layout. You can learn more in our support article Configurable Widgets in Group Home Page.

      2. Edit - Some content on the group dashboard allow a shortcut to directly edit them. Simple click the pencil icon on the top right corner of the widget for the available ones.

      3. Create announcements - Announcements are a special kind of widget that can be configured.

       

      Group Settings Capabilities

      Group settings can be accessed through the cog icon on the right side of a group's tool bar. A group administrator can do the following on group settings:

      • Edit group branding
      • View and change the general group settings
      • Make the group a subgroup of a different group
      • Change group notification settings
      • View and edit existing group members, pending invites and invite new members
      • Export group data
      • Disable comments and chat through advanced settings
      • Enable and disable document watermarking and change watermarking settings

      Group Members Capabilities

      Group members section can be accessed through the member icon on the group tool bar or through the members tab of group settings. Group administrators can;

      • View existing members
      • View pending group invites
      • Change the rights of each group member
      • Invite new members to the group
      • Export a members list


      Group Content Capabilities

      Files Capabilities:

      • Can add a new folder with permissions
      • Upload files
      • Download/delete/cut & copy files
      • Can update folder permissions
      • Can download documents
      • Upload a new version of the document
      • Edit existing folders (delete, cut, copy, follow, sign, lock, guest share)
      • Can add annotations/print
      • Post comments, guest share, see previous activity, tag people, see older versions, create tasks
      • linked to the doc, request approval and add signatures
      • Can delete comments
      • Can organise folder previews, e.g last modified, size
      • Can set file permissions

      You can learn more in our Files article.

       

      Notes Capabilities

      1. Can add new notes
      2. Edit existing notes
      3. Access note settings
      4. Guest Share, see previous activity, tag others, add attachments, see older versions & set permissions
      5. Post comments on notes

      You can learn more in our Notes article.

       

      Discussions Capabilities:

      1. Can create a new discussion
      2. Reply to existing discussions unless the discussion has been made private and the group administrator has not been assigned to it.
      3. Tag people
      4. See previous activity
      5. Add attachments 
      6. Can set permissions
      7. Guest Share

      You can learn more in our Discussions article.

       

      Events Capabilities: 

      1. Can add a new entry
      2. Edit existing event details, e.g time and date
      3. Can force attendee’s to confirm or decline
      4. Sent reminders for the event
      5. Make the event recurring 
      6. Can invite and remove assignee’s 
      7. Guest Share, See previous activity, tag others, add attachments, see older versions & set permissions

      You can learn more in our Events article.

       

      Task Capabilities: 

      1. Can add new categories
      2. Filter date/time & assignee for categories
      3. Can filter to show all completed tasks
      4. Download tasks
      5. Can update progress of task
      6. Ability to add tasks to existing categories
      7. Edit existing tasks inc time, date, assignees, reminders, recurrences and status
      8. Delete/unfollow existing tasks
      9. Post comments, guest share, see activity, tag people, add attachments & set permissions
      10. Can select a task, multiple tasks or task category to copy & then paste into another group where they are a Group Administrator or a Content Contributor

      You can learn more in our Tasks article.

      Group Trash Capabilities

      Group trash can be accessed by clicking the trash can icon on the group toolbar. A group administrator can:

      • View the items in the group trash
      • Restore the items in the group trash
      • Permanently delete the items in the group trash


      Now you've learnt about our Group Administrator capabilities, why not learn more about our Standard Member.